Turn them off in Employees. They can’t clock in any more, but their hours stay in Payroll and their history is kept.
When someone stops working for you, turn them off instead of deleting them. Nothing about their past work is lost.
- Open Employees and press Edit next to the person.
- Turn off Active and press Save.
Once they are off, they can’t clock in and they no longer show in Who’s in or the daily lists. Their hours stay in Payroll, and every change stays in History. Tick Show turned off on the Employees page to see them again.
Note
You can let people who left keep seeing their own documents for a while, so they can get their last payslip. Choose how long in Settings, under Documents.
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