Notice to employees: electronic time keeping
ยท
Your employer uses an electronic time clock to record when employees start and end work and take breaks. This notice explains what is recorded and why. Please read it before you start using the time clock.
What is recorded
- Time punches: each time you clock in, start or end a break, or clock out, with the date and time.
- Location at the moment you punch: when you tap a button, your phone shares its location once. The time clock records how far you are from the store, to confirm you are at work. Your location is not tracked at any other time, and nothing is recorded when you are not using the time clock.
- A photo when you clock in on the store device: a small picture is taken with each punch, so managers can see who clocked in. Photos are kept 60 days, seen only by managers, and never used for face recognition.
- Your profile: your name, phone number and a PIN you choose (the PIN is stored in scrambled form; nobody can read it).
- Your birthday (month and day only) if you or your manager add it, and the date you started, for work anniversaries. You can remove your birthday or switch off greetings on your phone (Me tab). Coworkers never see it.
- Documents your employer shares with you (for example payslips and contracts), and when you opened or confirmed them. Only you and the people who run the business see your files (store managers may see some kinds, never payslips); coworkers never do. Files are encrypted when saved.
- Requests and changes: any "fix my time" request you send, and every change a manager makes to your time, with who made it and why.
- Changes you make to your own times (if your employer allows you to): the new time, the time first recorded, when you changed it and the reason you give. Your employer sees every change.
- Clocking in from your phone without the QR code (if your employer allows you to): which store you picked, and your location at that moment when the business asks for it. These clock-ins are marked as made by phone.
Why
To pay you correctly for every hour worked, including overtime and meal breaks, and to make sure time is recorded only by the person working, at the store.
Who can see it and how long it is kept
Only your employer and managers can see your time records. Records are kept as long as needed for payroll and as required by law. You can see your own hours in the time clock under My hours, and you can ask your employer for a copy of your records at any time.
Questions
Talk to a manager or your employer.
Posted at the store next to the time clock device. Effective November 2026.